The Canadian Ecotoxicity Workshop is being held in Winnipeg, Manitoba from Sunday, October 2nd to Wednesday, October 5th. This is CEW's second hybrid meeting and we will again be using Pheedloop Software to host our virtual event. This means that you can choose to present in person at the Fort Garry Hotel or virtually using the Pheedloop software. 

Abstract Submission Rules

• Abstracts must be submitted online via the website only. ABSTRACTS SUBMITTED BY EMAIL WILL NOT BE ACCEPTED.

• The deadline to submit an abstract is July 7th, 2022. Abstracts received after the deadline will not be considered.

• Abstracts may be submitted for in-person platform, in-person poster, virtual platform, or virtual poster presentations. The last date to switch between in-person or virtual is August 26^th, 2022.

• Presentations selected for virtual platform presentations must be pre-recorded and uploaded by September 19^th 2022 to the Pheedloop system. If they are not uploaded by September 19^th, the abstract will not be included in the scheduling.

• Poster files for both in-person and virtual poster presentations must be uploaded by September 23^rd, 2022 to the Pheedloop system. 

• The CEW 2022 Scientific Committee will inform the authors of their abstract decision by August 8^th, 2022.

• Presenting authors for any poster or platform must be registered participants (Registration opens July 5^th, 2022). Only abstracts of authors who have paid their registration fees by August 26^th, 2022 will be scheduled and included for conference proceedings.

• Submission of an abstract acknowledges your acceptance for the abstract to be published in the official conference proceedings. Abstracts will be removed from conference proceedings if: the abstract is not accepted, or the presentation is pulled from the conference, or the presenter is a no-show. 

• The presenting author is required to ensure that all co-authors are aware of the content of the abstract and agree to its submission, before submitting the abstract.

• Abstracts can be submitted in English or French.

• Instructions for the preparation of presentations and tips for recording presentations are available on the CEW website.

• Please note: Presentation recordings will NOT be available after the workshop, but in-person presenters may be filmed to support a hybrid meeting delivery.

Guidelines for Submission

Before you begin, please prepare the following information in a Word document:

• ​Presenting author’s contact details:
  – Name (full first name- no initials, can have middle initial)
  – Email address
  – Affiliation details: Full Company or Academic Name (no abbreviations), city, province, country.
• Author and co-authors’ name (Arial, font 12) and affiliations (Arial, italics, font 11).
• Preferred Presentation type – Please select your first choice of presentation type (poster or platform, in-person or virtual) and indicate if you are willing to change between poster and platform.
• Abstract Title –limited to 30 words (Arial, font 12). 
• Abstract Text – limited to 250 words including acknowledgements (Arial, font 12).   
• Session Topic – select the abstract topic per the list of topics.
• Place abbreviations in parentheses after the full word the first time it appears. 
• Please do not submit multiple copies of the same abstract.

During the submission process, you will be asked to submit your abstract twice to speed up the review and formatting process. 

1. Additional Info Tab: Under this tab, please copy and paste the title and abstract details from a word document. Subscripts, superscripts, and other formatting will not work on this tab. However, this section is to speed up the reviewing process.
2. Files Tab: Please upload the Word document with the proper formatting of your abstract. Word count will be screened based on the word document upload. The files upload tab will be used for conference proceedings. See ecotoxcan.ca for details on formatting your abstract in a Word document for upload. A Word file MUST be submitted for the abstract submission to be considered complete.

Click on the SUBMIT button at the end of the process in order to submit your abstract. A confirmation email will be automatically generated.

Please contact PheedLoop support if you have any technical difficulties or contact the Winnipeg Scientific Committee with any questions regarding your abstract or the scientific program. Visit www.ecotoxcan.ca for more information on the meeting.