Call for Proposals

Conference Proposal FAQs

Deadline to submit proposals is Friday, December 3rd at 11:59 pm PST.

Q: What do presenters need to know about speaking?
A: Speakers from the BC Library Community (librarian, trustee, friend of the library, or career library worker in British Columbia) are required to register for the day they are presenting at the conference. Virtual presenters will receive complimentary registration for the day they are presenting on April 19th. In-person presenters will receive a $75 discount off of their 1 day or Full Conference in-person registration.

If there are any anticipated costs associated with speakers from outside the BC Library Community (speaker fees, honorarium, waived registration fee, etc.) please outline them completely on your proposal.

Q: What day will there be virtual presentations?
A: We will be accepting virtual presentations for Tuesday, April 19th only for our 1 Day Virtual portion of the conference. Presentations on April 20th - 22nd will be in-person presentations only. 

Q: What if I have a special circumstance?
A: If you need to advise us of anything unusual (including special technology requests), please enter this under Session Setup Requests. If you wait until closer to the conference dates we may not be able to accommodate your request.

Q: How do I know that my proposal has been received?
A: When you officially submit your proposal, you will receive an email from Pheedloop confirming that your session proposal has been submitted.

Q: When will I hear back about my submission?
A: The session selection committee will start the conference session selection process after the deadline for submissions. The committee will contact session proposers by email mid- January.

Q: If selected, what will I need to do?
A: We will provide you with the time and date your session has been assigned. We will ask that you check your Bio and session description for accuracy. If the Conference Session Selection Committee has requested changes to the description, we will ask that you make the changes as soon as possible. A deadline to confirm information and acknowledge session day and time will be provided in our communication.

Q: Why might my session not be selected?
A: The BC Library Conference has a limited number of time slots available to mount sessions. We consistently receive high-quality proposals and strive to select those that best fit the theme, or themes, of the event. Additionally, the Session Selection Committee looks at feedback from past years and current areas of interest to ensure a viable, vibrant set of sessions; unfortunately, as there are far more excellent submissions than there are time slots, some proposals can not be selected.

Q: Can I get an extension to submit my proposal?
A: We have a firm deadline, so are unable to accept proposals after the deadline.

Q: Who can I contact if I need to make a correction or a change?
A: You may make the changes to your proposal yourself through the link that was included in your session submission confirmation email, until December 3rd.

Q: Do I need to provide a convenor for my session?
A: No, room convenors are provided for each session.

Q: Where can I ask a question not included in this list?
A: Please email our Conference Coordinator, Shannon Stumph, shannon@dfcevents.ca (Subject line: Session Proposal question) and someone will get back to you soon.