Q: How will the 2024 conference be difference from past conferences? 

A: The 2024 BC Library Conference will take place April 24-25 at the Pinnacle Harbourfront Hotel in Vancouver, and will include in-person sessions, poster sessions, events, and trade show.

We are excited to include poster sessions for 2024! A poster presentation is a format where research and ideas are communicated through a printed poster, and the presenter is available to answer questions and have one-on-one discussions. This is a great entry into presenting at conferences or sharing a specific project or idea. Poster presentations will take place on Thursday, April 25th only, during the breaks throughout the day. BCLA will provide a large poster stand to affix your poster to along with a chair. Presenters will be responsible for the design and printing of the poster.

Based on feedback from the 2023 Conference, we are changing our virtual option. For 2024, we will only be streaming and recording the keynotes; we will not be streaming or recording any other sessions at conference. Virtual access to the keynotes will be included with your 2024 in-person registration and available as a separate registration option. We want to ensure we are offering the best quality experiences possible within our resources, and we clearly heard that the virtual options we offered in 2023 did not meet your expectations.

In the months following conference, we will be inviting some of the conference presenters to offer a version of their presentations as standalone webinars. This will allow for a more engaging and interactive virtual experience and ensure that people who could not attend conference still have access to these learning opportunities.
We expect that our conference format will continue to evolve. We will continue to adjust and respond to your feedback and the changing nature of conferences in the coming years.

Q: Who is eligible for member rates?
A:  BCLA Members, BCLTA Members, members of provincial and territorial associations that are part of The Partnership. Be sure to RENEW before you register! Not sure if your membership is current? Email BCLA 


Q: What is included in a Full Conference Registration?

A:

Q: What is included in a Wednesday only Conference Registration?
A: 

Q: What is included in a Thursday only Conference Registration?
A: 


Q: What is included in the Virtual Keynotes Registration?
A: We will be live streaming and recording the Opening Day Keynote and Closing Keynote Experience. These recordings will be available one week following the conference and available to view for 3 months. 

Q: 
Is the Pre-Conference: IT in Libraries: Fresh Perspectives included in my registration?

A: No, registration for the Pre-Conference Event, IT in Libraries: Fresh Perspectives is not included in your registration BC Library Conference registration.

When you register, you will have the option to select this pre-conference event as a standalone, or in addition to your BC Library Conference registration. The cost for the Pre-Conference Event, IT in Libraries: Fresh Perspectives is $70.



Q: Who qualifies for a Student rate?

A: This registration type is available for BCLA students members only. BCLA Student Membership is open individuals 16+ enrolled in a recognized program in library, information or archival studies. 


Q: How do I register as a BCLA Member or Student Member?
A: Visit the BCLA Website for more information on becoming a member.

Q: Who can register under the Institutional member rate?
A: Each Institutional membership has 1 designated voting member who receives the discounted conference registration rate. If the voting member is not attending Conference, they may assign another staff member to use the discounted Institutional rate. This discount only applies to one registration. Any additional staff need to join BCLA as Individual Members in order to receive the discounted rate for the BC Library Conference.

 

Q: Can I cancel my registration?
A: Cancellation may be made up to April 10, 2024; refunds unavailable after April 10, 2024.

 Q: Why am I having trouble viewing the registration form?
A: The Pheedloop conference platform is optimized for the Google Chrome browser and you may run into troubles using another browser. Please contact us if you are unable to use Google Chrome and would like some assistance with registration.

 

Q: Do I receive a conference registration confirmation or receipt?
A: Upon successful registration you will receive 2 emails, a Registration Receipt email that includes a pdf of your registration receipt and a Thank You for Registering email that contains a link to the conference mobile app. If you have not received these emails, please check your junk folder. If you still have not received the emails, the registration may not have been completed or there may have been a typo in your email. Please email our Conference Coordinator, Shannon.

 

Q: I am a speaker/volunteer and have received a discount code, how do I apply it to my registration?
A: Enter the code in the box labelled Promotion Code and click the Apply button. The discount amount will be applied to the amount owing.

 

Q: What if my discount code doesn’t work?
A: Please email our Conference Coordinator, Shannon.  

 

Q: When do I select my schedule?
A: After your registration payment is processed, please select your preferred sessions. This helps us with planning.

Q: Why can’t I select some sessions?
A: By software default, the full schedule is posted, regardless of the registration type you selected (full conference, 1 day, virtual keynotes ) however, you will only be able to add sessions to your schedule based on your registration type. For instance, if you purchased the Thursday-only registration, you’ll only be able to add sessions to your schedule for Thursday.

Additionally, the meeting rooms do have a maximum capacity. While we do our best to allocate the most popular sessions to the larger rooms, there are some sessions that are most appropriate for the smaller room setup (small group discussions, etc). Once they have reached capacity, you will no longer be able to add the session to your schedule.

Q: Does adding the session to my schedule guarantee me a spot in the session?
A: No, session attendance is first come, first served.

Q: Why is the schedule selection after payment?
A: This is a default setting in our conference registration software and can’t be changed.

Q: How do I access my schedule again after I’ve registered?
A: In your registration confirmation email, you will receive a link to the conference mobile app with your own log in credentials. The app is available for iOS users through the Apple app store or for Android users through the Google Play store. Alternatively, there is a web access for those who don’t wish to download an app. Web access is best viewed on a mobile device as the design is optimized for smaller devices.

Q: Can I change my schedule?
A: Yes, once you have logged into the mobile app, you can change your schedule at any time.

Q: What are the virtual options this year?

A: For 2024, we will only be streaming and recording the two keynotes; we will not be streaming or recording any other sessions at conference. Virtual access to the keynotes will be included with your 2024 in-person registration and available as a separate registration option. We want to ensure we are offering the best quality experiences possible within our resources, and we clearly heard that the virtual options we offered in 2023 did not meet your expectations.

In the months following conference, we will be inviting some of the conference presenters to offer a version of their presentations as standalone webinars. This will allow for a more engaging and interactive virtual experience and ensure that people who could not attend conference still have access to these learning opportunities.


Q: How long will keynote recordings be available for?
A: The two keynotes will be recorded and available to view for 3 months, until July 25, 2024.

Q: Why is there no registration for in-person attendees between April  11th-23? 
A: On April 11th, we start coordinating the registration lists for name badge printing and giving final numbers to the hotel for food and beverage order deadlines. On April 24th, on-site registration will be available at the Pinnacle Hotel Harbourfront Vancouver in the Port of Vancouver room – on-site registration prices will apply.

Can't find the answer you're looking for, please email our Conference Coordinator, Shannon