Applicant agrees to comply fully with the Terms and Conditions for CGA Conference & Expo (CGA 2022) which are provided below. I understand and agree that by providing my mailing address, email address, and telephone number I consent to receive communications from CGA Conference & Expo 2022 Show Management via regular mail, email, telephone or fax.

1. Exhibiting Company Qualifications
Show Management, the Common Ground Alliance, reserves the right to determine the eligibility of any product or display. Acceptance of any company, product or exhibit is entirely at the discretion of Show Management.

2. Booth Assignments
Booth assignments will not be guaranteed until payment is received. Show Management reserves the right to change location assignments at any time.

3. CGA Membership
Companies must be a member of CGA in good standing from the time of booking through the dates of the show in order to receive the member discount on booth space. An Exhibitor whose membership expires or lapses before the show will have their invoice adjusted and be required to pay the non-member rate for space. 

4. Booths
All Exhibitors must comply and abide by the Booth Guidelines and Display Rules and Regulations of CGA Conference & Expo. The exhibiting company’s ultimate placement by Show Management must be considered final. Show Management reserves the right to cancel or relocate an exhibiting company at any time, for any reason, for the overall good of the event. Show Management is not obligated to reimburse the exhibiting company for any costs stemming from relocation.

5. Exhibit Space Payment
A 50% non-refundable deposit of total amount invoiced is due within 30 days of invoice/reservation date. The remaining balance is due on or before February 1, 2022. Contracts for exhibit space received after February 1, 2022, must be accompanied with the full 100% payment at time of purchase. If appropriate payment is not received within the aforementioned timeframes, reserved exhibit space will no longer be guaranteed and is subject to release, reduction, and resale at the discretion of Show Management. If exhibit space is not paid in full by February 1, 2022, the exhibit space may be canceled and no previous booth payments will be refunded. Check payments should be in U.S. dollars, drawn on a U.S. bank, and made payable to The Common Ground Alliance (CGA). (Please reference CGA Conference & Expo.) Wire transfer payments are subject to a $50 processing fee per transaction and this amount will be added to the total due on the invoice. All CGA Conference & Expo exhibit space accounts must be paid in full prior to event move-in. Companies may not have access to the exhibit hall until account balances for exhibit space and/or sponsorships are paid in full.
All exhibit space and sponsorship check payments should be sent to the following address:
Common Ground Alliance
Attn: Accounts Receivable
908 King Street, Suite 330,
Alexandria, VA 22314

6. Cancellation or Reduction in Booth Space by Exhibitor
In the event Exhibitor cancels its booth space, Exhibitor shall send CGA written notice of such cancellation via email or registered or certified mail. Upon receipt of such notice, CGA shall assess a cancellation fee to Exhibitor to cover the resulting damages based on the following schedule: On or before February 1, 2022 - 50% of the booth rental fee. After February 1, 2022- 100% of the booth rental fee.

Cancellation fee payments must be received within 30 days of CGA’s receipt of the notice of cancellation. It is understood and agreed by the parties that CGA may offset the cancellation fee from Exhibitor’s deposit payment(s). Further, CGA may resell or reassign the canceled booth space to another exhibitor with no obligation to refund the cancellation fee paid to it by Exhibitor.

In the event Exhibitor requests that CGA reduce the size of its booth space, Exhibitor shall send written notice of such request to CGA via email, registered or certified mail. If accepted by CGA, Exhibitor shall pay CGA a reduction fee to cover the resulting damages based on the following schedule (in addition to the rental fee for the reduced amount of booth space): On or before February 1, 2022 - 50% of the fee for the reduced amount of booth space. On or after February 1, 2022 - 100% of the fee for the reduced amount of booth space.

Reduction fee payments must be received within 15 days of CGA’s receipt of the notice of the request. It is understood and agreed by the parties that CGA may offset the reduction fee from Exhibitor’s deposit payment(s). Further, CGA may resell or reassign the reduced booth space to another Exhibitor with no obligation to refund the reduction fee paid to it by Exhibitor.

7. Use of Space and Secondary Exhibitor
Exhibiting company may not assign, sublet, or re-sell, in whole or in part, contracted exhibit space. Exhibiting companies are allowed one exhibit space on the show floor. No Exhibitor shall permit any other corporation or firm or its representatives to use the space allotted to this exhibitor of record, nor shall the exhibiting company display articles not manufactured or normally sold directly to them.

8. Booth Guidelines Display Rules and Regulations
Exhibit displays must comply and abide by CGA Conference & Expo Booth Guidelines and Display Rules and Regulations. The Exhibitor acknowledges these rules and guidelines are hereby made part of this exhibit space contract. Exhibiting companies with 400 square feet and above must submit their exhibit designs/hanging sign and graphic renderings to Show Management for approval prior to move-in 
(due date will be provided in Exhibitor Service Manual). Booth Guidelines and Display Rules and Regulations will be available online and also included in the online Exhibitor Services Manual.

9. Security
Show Management will take reasonable care to ensure security in the exhibition area. Show Management will not be liable for damage or loss to Exhibitor’s property. Exhibitors are required to make their own insurance agreements and provide certificate of insurance to show management 60 days prior to event move-in as further outlined in Section 10 of these Terms and Conditions.

10. Liability
The Common Ground Alliance, Anaheim Marrriott the official show contractor/decorator, their agents or employees shall not be responsible for any loss, theft or damage to the property of the Exhibitor, its employees or representatives. Further, Show Management will not be liable for damage or injury to person or property during the term of this agreement from any cause whatsoever by reason of the use or occupancy of the exhibit space by the Exhibitor and the Exhibitor shall indemnify and hold harmless Show Management from all liability which might ensue from any cause whatsoever. If the exhibitor’s materials fail to arrive, the Exhibitor is nevertheless responsible for all amounts due hereunder. The Exhibitor understands that none of the above organizations or sponsors maintains insurance covering the exhibitor’s property and it is the sole responsibility of the Exhibitor to obtain such insurance. Exhibitor shall indemnify, defend and hold harmless the Common Ground Alliance, Renaissance Orlando at SeaWorld, the official show contractor/decorator, their respective officers, directors, employees, agents, contractors, and each of them, from any and all claims made as a result of Exhibitor’s performance or breach of these Terms and Conditions or out of the negligence, gross negligence, or willful misconduct of Exhibitor, its officers, directors, employees, agents, or contractors. The terms of this provision shall survive the termination or expiration of this agreement. Exhibitor agrees to Comprehensive General Liability insurance against injury to the person and property of others in the amount of at least $1,000,000 to cover the liability of the Exhibitor under the law and shall name the Common Ground Alliance, Anaheim Marriott, the official show contractor/decorator as additionally insured parties on such insurance coverage. Exhibitor shall submit certificates evidencing such coverage to Show Management. Insurance – Be sure all of your merchandise, display equipment, and materials are fully covered against fire, theft and all hazards for the duration of the expo and while in transit to and from your exhibit space. Exhibitors are responsible for their individual exhibits during hours when the exhibit area is open. CGA Conference & Expo Show Management will have security guards on duty during exhibitor installation, dismantle, and show hours and will make reasonable effort to safeguard the property of all exhibitors; however, neither Show Management, the official show contractor/decorator, nor the convention facility assumes any liability for loss, and exhibitors are requested to take normal precautions at all times.

11. Cancellation or Termination of Event
In the event that the premises where the exhibition is to be held shall, in the sole determination of Show Management, become unfit or unavailable for occupancy, or shall be substantially interfered with by reason of strike, embargo, injunction, act of war, act of terrorism, act of God, fire or state of emergency declared by a government agency, by reason of any other occurrence beyond the control of Show Manage-ment, Show Management may postpone or cancel the exhibition, the exhibitor waives all claims the Exhibitor might have against Show Management for damages or expenses and agrees to accept in complete satisfaction and discharge of all claims against Show Management a refund of all amounts paid by the Exhibitor to Show Management in accordance with this agreement.

12. Competing and Conflicting Events
CGA restricts Exhibitors from hosting, sponsoring, or participating in competing or conflicting events or activities or other function for CGA Conference & Expo attendees or for those who have been invited to attend the CGA Conference & Expo that occur during official show hours. Exhibitors violating this policy will be subject to cancellation of their booth without refund and may not be invited to participate in future CGA exhibitions.

13. No Guarantee of Results
Show Management does not warrant or guarantee any particular results of the exhibition or conference, nor does it guarantee a particular number of attendees or exhibitors.

14. Agreement to Conditions
Each Exhibitor and sponsor for itself and its employees agrees to abide by these conditions, it being understood and agreed that the sole control of the conference and expo rests with Show Management. Failure to abide by these terms and conditions will result in loss of priority points and/or companies will not be invited to exhibit in future events. Show Management has the right to change the terms and conditions at any time.

15. Ammendments
Show Management shall have sole authority to interpret and enforce all rules and regulations contained herein, to make any amendments thereto, and to make such further rules and regulations as shall be necessary for the orderly conduct of the exhibition.

16. Disputes
Any and all disputes with respect to the CGA Conference &  Expo Rules and Regulations must be taken up with Show Management.

17. ADA Compliance
In compliance with Title III of the Americans with Disabilities Act (ADA), the Common Ground Alliance is committed to providing individuals with disabilities an equal opportunity to participate in our event and equal access to the services, facilities, and accommodations offered by the CGA Conference & Expo. The Common Ground Alliance (CGA) will not discriminate on the basis of disability in connection with the operation by the Common Ground Alliance of the CGA Conference & Expo.