PSPA Exhibitor Terms and Conditions
- CHARACTER OF THE EXHIBIT. PSPA reserves the right to determine the eligibility of any company and the right to restrict, prohibit, or evict any exhibitor or product which, in the opinion of Show Management, detracts from the character of the exposition or for any violation of the following Terms & Conditions. In the event of such restriction or eviction, PSPA is not liable for refunding exhibit fees or any other cost incurred by the exhibitor. Violations of the Terms & Conditions may also result in loss of exhibitor priority.
- TERMS OF PAYMENT. All applications for exhibit space must be paid by exhibit dates.
- FAILURE TO MAKE PAYMENT AND SUBSTITUTIONS. For failure to make full payments, PSPA reserves the right to charge the amount due on your credit card and resell your exhibit space without a notice or refund after September 1, 2021. Should staff change, exhibitors may send another staff member. New staff member will need to notify the PSPA in advance.
- SUBLEASING/SHARING of Exhibit Space is not allowed. All signs, displays, and products in a booth must be related to the exhibitor’s company.
- EXHIBIT SPACE ASSIGNMENTS are made based on priority, availability, and need, with all assignments made in the best interest of the exposition. Show Management reserves the right to alter an exhibitor’s assigned space if it is deemed necessary in the best interest of the exposition. Before exercising its discretion, Show Management will consult with the exhibitor.
- DISPLAYS AND EXHIBITS in Public View are required to be appropriately finished on all sides and surfaces. If such surfaces remain unfinished at the start of the exposition, Show Management may request the vendor to affect the necessary finishing and the exhibitor will be required to pay all costs involved (if any).
- DAMAGE TO PROPERTY caused by an exhibitor will be paid for by that exhibitor. Do not paint, tape, nail, screw, drill, or tack anything to the walls, columns, floor, or ceiling of the building, adjoining displays or the official contractor’s display material.
- FIRE DEPARTMENT REGULATIONS must be observed. Display and packing material must be flame-retardant. Electrical equipment must be UL approved and must be wired by a licensed electrician.
- INSURANCE. All Exhibitors, their contractors, and suppliers are required to carry liability and property insurance. Exhibitors must operate and maintain their exhibit so that no injury will result to any person or property. Hazardous and nuisance-causing giveaways are prohibited. No helium balloons may be given away. All exhibitors are strongly urged to obtain full-coverage temporary insurance for their merchandise and displays while in transit and while at the exposition.
- EACH EXHIBITOR shall indemnify and hold harmless PSPA and the exposition location for all liability in any act or omission related to Exhibitor’s exhibit or any act or omission of exhibitor or any of its employees or agents; including accident or injury to invitees, guests, exhibitor, their agents, and employees and including loss or damage to personal property.
- THE EXHIBITOR ASSUMES the entire responsibility and liability for losses, damages, and claims arising out of exhibitor’s activities on the Convention Center premises and will indemnify, defend, and hold harmless the Convention Center, its agents, servants, and employees from any and all such losses, damages, and claims.
- COMPLIANCE WITH LAWS. Exhibitor shall not cause any violation of Federal, State, County, or City Laws, or the rules of the exposition location.
- LABOR AND CONTRACTORS. Exhibitors that plan to use outside contractors must notify Show Management in writing 60 days prior to the exposition. Outside contractors are required to supply verification of liability insurance coverage. All labor must have local union clearance if unions are in place in the facility.
- COMPETITIVE meetings, sessions, or events which conflict with the conference are prohibited and holding such events may prevent your organization from exhibiting in the future.
- INSTALLATION, SHOW, AND DISMANTLING hours and dates shall be those specified by PSPA. Packing of exhibits prior to the close of the exposition is specifically prohibited. Any Exhibitor dismantling prior to close of exposition may be liable for the Early Dismantle Fee and signing this form indicates you agree to pay the Early Dismantle Fee of $250. Exhibitor shall be liable for all storage and handling charges for failure to remove exhibits by specified time and date. Exhibitors are required to have minimum of one person present at booth during Exhibition Hall Hours.
- AMENDMENTS TO RULES AND REGULATIONS. Show Management, at its discretion, may make reasonable changes, amendments, or additions to these Terms and Conditions. Any changes, amendments, or additions shall be binding on the exhibitor. The ruling of Show Management shall be final in all instances regarding use of any exhibit space.
- NOT ASSIGNABLE BY EXHIBITOR. This Agreement may not be assigned by the Exhibitor absent the written consent of the PSPA.
- FREIGHT HANDLING. An exhibitor may carry their own materials into the exhibit hall provided they do not use material-handling equipment to assist them. When exhibitors choose to carry their own material, they may not be permitted access to the loading dock/freight door areas.