REGULATIONS AND LIABILITY STATEMENT
Iowa-Illinois Safety Council Annual Meeting Exhibits
(please read carefully)

1. Nature of the Annual Meeting Exhibits
The Annual Meeting of the Iowa-Illinois Safety Council is an educational conference of a safety nature. The Annual Meeting Exhibits are designed to compliment the educational aspects of the Annual Meeting sessions. The goal of Iowa-Illinois Safety Council in sponsoring Exhibits at the Annual Meeting is to provide another avenue for the exchange of ideas and information on existing technologies and applications, new concepts and innovative designs, and the availability of products and services. The character of exhibits and conduct of exhibitors shall be, at all times, in keeping with the scientific and educational nature of the Annual Meeting and Exhibition.

2. Exhibit “Set Up”, Staffing and Hours
The Iowa-Illinois Safety Council Annual Meeting will take place on May 5-7, 2021 from 8:00 am - 12:30 pm each day.  Exhibitors are recommended to have their virtual booths ‘set up’ before May 5, 2021.  Do to the virtual nature of the conference, exhibitors will only be advertised as “available” and staffed on May 6-7, 2021 but exhibitors’ virtual booths will be available for viewing on all three days.  It is expected that exhibit booths will be staffed on May 6-7, 2021 from 8:00 am - 12:30 pm to interact with attendees.

3. (A) Conduct of Exhibitors
The rights and privileges of an exhibitor shall not be infringed upon by any other exhibitor. Interviews, demonstrations, distribution of literature, etc., must be made inside the exhibitor’s area. Canvassing, solicitation of business, or the use of advertising material or signs by firms other than those who have contracted for space is prohibited. The distribution by exhibitors of circulars, catalogs, or other advertising materials for firms which are not exhibitors is prohibited. Iowa-Illinois Safety Council has the right to decline or prohibit any display or portion thereof which in the opinion of the Iowa-Illinois Safety Council Executive Director is not proper or in keeping with the character of the exhibition. Iowa-Illinois Safety Council may restrict displays that, for any reason, become objectionable, and also may prohibit or evict any exhibit that, in the opinion of the Iowa-Illinois Safety Council Executive Director may detract from the general character of the exhibition as a whole. This provision applies to persons, things, conduct, downloadable matter or anything of a character which is determined to be objectionable to the exhibition. In the event of such restriction or eviction, Iowa-Illinois Safety Council is not liable for any refunds or rentals or other exhibit expenses.

(B)  Conduct of Exhibitors
Exhibitors will conduct themselves in a courteous and professional manner at all times within the virtual platform.

4. Character of the Exhibit
Displays may consist of equipment, services, materials and products (within the limitations stated elsewhere on this form) of interest to Iowa-Illinois Safety Council Membership.

5. Cancellation, Indemnification, Subletting
This application shall become a binding contract between the parties hereto upon its acceptance by the Iowa-Illinois Safety Council. It is understood and agreed that in the event of the cancellation of the Annual Meeting of the Iowa-Illinois Safety Council this agreement shall terminate and the exhibitor shall pay for exhibit space only up to the time of termination, pro rata, and the exhibitor hereby waives any claims for damages or compensation should this agreement be so terminated. It is agreed that, should the exhibitor be restricted or evicted due to inappropriate conduct (as determined by the Iowa-Illinois Safety Council Executive Director) or violation of these or other state or implied regulations, the exhibitor hereby waives any claims for damages or compensation. Should restriction or eviction occur, the exhibitor remains liable for the entire amount of exhibit space charges and/or other expenses incurred. Exhibitor agrees to protect, indemnify and hold harmless the Iowa-Illinois  Safety Council from any and all liability, loss, damage or expense resulting from exhibitor’s use of the exhibit space. This agreement and the rights herein granted to the exhibitor may not be assigned or otherwise disposed of or encumbered by the exhibitor without the written consent of the Iowa-Illinois Safety Council.  In the event that the exhibitor withdraws registration, notice must be given 30 days prior to the conference to receive full refund of registration fees.  Membership fees shall not be refundable.  If notice is given without 30 days notice, no refund will be available.

6. Booth Description
Exhibitor Basic Booth:
    •    1 Virtual Exhibit "Booth"
    •    Access to the Exhibitor Portal to upload your own documents and information
    •    The ability to private message or publicly chat with attendees that visit your virtual booth
    •    "Honorary IISC Sponsor" for 1 year which includes the following sponsorship benefits
         ◦    Logo on the sponsor footer on www.iisc.org
         ◦    Logo on the sponsor wall inside IISC training room
         ◦    Recogniton in all IISC emails that include the sponsor section
    •    Inclusion in the 2021 Vendor Mall on IISC's website
    •    Session sponsor for 1 breakout session
    •    Logo included in pre-roll video showing before every breakout session
    •    1 Exhibit Manager

Exhibitor Premium Booth
    •    1 Virtual Exhibit "Booth"
    •    Access to the Exhibitor Portal to upload your own documents and information
    •    The ability to private message or publicly chat with attendees that visit your virtual booth
    •    "Honorary IISC Sponsor" for 1 year which includes the following sponsorship benefits
          ◦    Logo on the sponsor footer on www.iisc.org
          ◦    Logo on the sponsor wall inside IISC training room
          ◦    Recogniton in all IISC emails that include the sponsor section
    •    Inclusion in the 2021 Vendor Mall on IISC's website
    •    Session sponsor for 1 breakout session
    •    Logo included in pre-roll video showing before every breakout session
    •    Full attendee list in excel format (including attendee name and mailing address. Will not include phone number or email address)
    •    Live Lead Retrieval via the Exhibitor Portal
    •    Ability to use live Live with attendees or for live demos inside your exhibitor "booth"
    •    Included in the 3D virtual booth layout
    •    Access for one Representative to attend all sessions
    •    1 Exhibit Manager


7. General
Exhibit spaces will be approved and made available on the virtual platform only after full payment for said space is received.