CSE LIVE! 2020 EXHIBITING TERMS AND CONDITIONS
For the terms of this contract "Show Management" refers to National Event Marketing Group Inc.
Booth space must be cancelled in writing by March 1, 2020. Cancellation received by March 1, 2020, will receive 90% of booth payments. Cancellation received after by March 1, 2020, will receive a credit for the 2021 show. No cash refund will be provided. If the Exhibitor fails to occupy booth space without notice, no refund or credit will be provided. Any unpaid space 48 hours prior to the show on April 20, 2020, at 8:00 am will become void and the Exhibitor will be liable for any unpaid balance of the contract.
Show management agrees to provide a standard display booth. Carpet, furnishings, décor etc. are the sole responsibility of the Exhibitor unless otherwise stated in this contract. Exhibitors will be responsible for the setup of their own exhibit, power, rigging, wifi and all other booth furnishings. The Exhibitor agrees to confine its activities to the exhibit space.
Subletting space is prohibited. The Exhibitor shall not assign, sublet or apportion the whole or any part of the space allocated by Show Management to the Exhibitor.
ASSIGNMENT OF EXHIBIT SPACE
Exhibit space will be allocated by Show Management. Show Management reserves the right to relocate exhibits which may be affected by a change in the floor plan, or in the interests of optimum traffic control and exhibit exposure. Show Management will not be held liable if competitive exhibitors are adjacent to or opposite each other, but, if possible, efforts will be made to allocate space on a basis fair to all exhibitors.
All exhibitors must be set up within the time schedule specified in Exhibitor Manual. No changes to displays are permitted during show hours. Displays must not protrude beyond the measured booth dimensions or obstruct a neighbouring booth and may not be taller than 8 ft. in height except in cases of pre-arrangement with show management. Exhibitors may not attach to walls, structural supports, or flooring in the exhibit building by nails, screws, bolts or permanent cement, nor may it suspend anything from the ceiling or rafters. No exhibitor shall permit the exposure of any unfinished surface to neighbouring booths. Show Management reserves the right to restrict the use of glaring or irregular lighting effects.
DISMANTLING AND REMOVAL
No exhibitor shall dismantle or remove any part of its display before 5:30 pm on April 21, 2020.
NOISE AND MACHINERY
Show Management shall have the right to stop the display, demonstration of or the running of an engine or machine which by causing vibration, noise, smoke, smell or any of them is a nuisance. The Exhibitor shall at the request of Show Management stop the use of loud- speakers, microphones or the like.
CHARACTER AND CONDUCT
All displays and promotional literature must be in good taste. Free samples may be distributed. Orders for products may be taken and merchandise may be sold at cash retail prices. Raffles and giveaways may be conducted but only with the prior written approval of Show Management. The sale and/or distribution of wine, liquor or beer is strictly prohibited in the exhibit hall, except with the consent of Show Management and following rules set forth by the host venue. Contact show management if you plan to serve food or liquor in your booth
GENERAL SHOW AREA
All lobbies, corridors, aisles, restrooms, food and beverage concessions, and special assembly rooms will be considered as general show areas to be used for the movement and flow of the public and/or for their entertainment and convenience. No exhibitor will be permitted to use these areas for the display or distribution of products, services or attendant literature.
BADGES AND PASSES
Exhibitor badges will be issued only to companies named on the Exhibitor’s application or such other persons as may be approved by Show Management.
SHOW MANAGEMENT LIABILITY AND EXHIBITOR’S INSURANCE
Show Management shall not under any circumstances whatsoever be liable or responsible for (a) any loss, damage, theft or destruction whatsoever or howsoever caused to any goods, equipment or any other property belonging to the Exhibitor or for which the Exhibitor is responsible (b) any damage or injury suffered by the Exhibitor or his servants or agents or by any other person (c) any loss, damage, injury, or cost whatsoever suffered by the Exhibitor by reason of any change in the date, time or place of Exhibition or the abandonment thereof. The Exhibitor shall be liable for and will indemnify and hold harmless National Event Marketing Group Inc., and its affiliates and related companies and their respective directors, officers, employees and agents from any and all liability, causes of action, claims, demands or proceedings whatsoever, whether by common law or statute, arising out of or in any way related to the Exhibitor’s participation at the show and/or Exhibitor’s products and/or services. The exhibitor agrees to provide Show Management with a certificate of insurance for a minimum of $5,000,000.00 General Liability Coverage inclusive of bodily injury and/or property damage for each occurrence. National Event Marketing Group Inc and the owner of the building must be named as additional insureds. If Show Management should be prevented from holding the show by any cause beyond its control or if it cannot permit the Exhibitor to occupy its rented space due to circumstances beyond its control including, but not limited to, strike, fire, civil disobedience, inclement weather, lockouts, acts of God, and suppliers, Show Management shall have no further obligation or liability to the Exhibitor. Any contractual agreements made between the Exhibitor and any supplier shall be between those parties and Show Management shall not be a party thereto nor incur any liability on behalf of anyone in such contractual arrangements. The Exhibitor shall at its own expense employ the officially appointed contractors as stated in the show brochure for all electrical work. The Exhibitor shall not interfere with services carried out in respect of the show premises.
SECURITY, SAFETY, FIRE AND HEALTH
The Exhibitor will assume all responsibility for compliance with local, city and provincial safety, fire and health ordinances regarding the installation and the operation of its exhibit. The exhibitor shall be properly insured for the same. Security will be provided by Show Management on a 24-hour basis throughout move-in, show and take-down hours. Except during show hours and where possible, doors will be locked, and guards will be on the premises. Limited access will be provided at other times only to bona fide exhibitors and their authorized representatives. Such admittance will be by badge only. The removal of material from the show floor is prohibited, except where such removal is granted an application in person to Show Management. Security will permit removal only on presentation of a property pass (Security Release Form) issued by Show Management and signed by both the Exhibitor and Show Management. Invoices must be supplied to the purchaser of any merchandise sold. Invoices must be shown to security prior to removal of the merchandise from the premises.
All matters and questions not covered by these Terms and Conditions are subject to the decision of Show Management. In addition, Show Management shall have full discretion in the interpretation and enforcement of all terms and conditions contained herein and the authority to make such amendments thereto and such further rules and regulations governing the conduct of the participation in the show as it shall consider necessary for the proper presentation of the show. Exhibitor agrees to abide by all decisions of Show Management and further agrees to cease any activity that the Show Management deems to be a violation of the terms and conditions and to follow the directive of show management.do not infringe or damage any third party. Advertiser agrees to indemnify and hold harmless the publisher from any and all claims and resulting damages, loss, and expense (including attorney’s fees) arising out of the publication of the advertiser’s material. These claims include, but are not limited to, claims or suits for libel, violation of the right of privacy, plagiarism, and copyright infringement.