Submitting your exhibitor application is a quick process, and you can edit your details at any time via the exhibitor portal which you will be granted upon successfully submitting your application. Your exhibitor profile will be instantly available in the event application, website, and other external systems, and will sync with any future changes you make.
CSE LIVE! 2022 EXHIBITING TERMS AND CONDITIONS
EXHIBIT SPACE
Show management provides standard booth setups, including pipe and drape if required.
Specific locations allow for stand-alone booths- Exhibitors will work with their show manager from CSE to choose these locations. The spaces are all carpeted; however, any feature overlay carpet, furnishings, décor, etc., are the sole responsibility of the Exhibitor unless otherwise stated in this contract.
Exhibitors will be responsible for the setup of their exhibit, power, rigging, wifi, and all other booth furnishings. The Exhibitor agrees to confine its activities to the exhibit space.
SUBLETTING
The Exhibitor shall not assign, sublet or apportion the whole or any part of the space allocated by Show Management to the Exhibitor.
ASSIGNMENT OF EXHIBIT SPACE
Show Management will allocate exhibit space. Show Management reserves the right to relocate exhibits that may be affected by a change in the floor plan or in the interests of optimum traffic control and exhibit exposure. Show Management will not be held liable if competitive exhibitors are adjacent to or opposite each other, but all efforts will be made to allocate space to avoid such instances.
SET-UP
All exhibitors must be set up within the time schedule specified in Exhibitor Manual. No changes to displays are permitted during show hours. Displays must not protrude beyond the measured booth dimensions or obstruct a neighbouring booth and may not be taller than eight ft. in height except in cases of pre-arrangement with show management. Exhibitor may not attach to walls, structural supports, or flooring in the exhibit building by nails, screws, bolts, or permanent cement, nor may it suspend anything from the ceiling or rafters. No exhibitor shall permit the exposure of any unfinished surface to neighbouring booths. Show Management reserves the right to restrict the use of glaring or irregular lighting effects.
DISMANTLING AND REMOVAL
No exhibitor shall dismantle or remove any part of its display before the time scheduled in the Manual, which is the end of the show. Any material remaining after the cut-off time may be removed by Show Management at the Exhibitor’s expense.
NOISE AND MACHINERY
Show Management shall have the right to stop the display, demonstration of, or the running of an engine or machine which by causing vibration, noise, smoke, smell, or any of them is considered to be a nuisance. At the request of Show Management, the Exhibitor shall stop the use of loudspeakers, microphones, or the like.
CHARACTER AND CONDUCT
All displays and promotional literature must be in good taste. Free samples may be distributed. Orders for products may be taken, but merchandise other than food may not be sold at cash retail prices. Raffles and giveaways may be conducted. The sale of wine, liquor, or beer is strictly prohibited in the exhibit hall. Serving of alcohol is permitted as long as the Exhibitor purchases the products from an approved Ontario vendor under the license of the venue, and that license number is written on the receipt and shown to security upon arrival at the venue. All booths serving alcohol must have the server show proof of smart serve certification.
GENERAL SHOW AREA
All lobbies, corridors, aisles, restrooms, food and beverage concessions, and special assembly rooms will be considered as general show areas to be used for the movement and flow of the public and/or for their entertainment and convenience. No exhibitor will be permitted to use these areas for the display or distribution of products, services, or their attendant literature.
BADGES AND PASSES
Exhibitor badges will be issued only to companies named on the Exhibitor’s application or such other persons as may be approved by Show Management.
SHOW MANAGEMENT LIABILITY AND EXHIBITOR’S INSURANCE
National Event Marketing Group Inc and Liberty Entertainment Group shall not under any circumstances whatsoever be liable or responsible for (a) any loss, damage, theft or destruction whatsoever or howsoever caused to any goods, equipment or any other property belonging to the Exhibitor or for which the Exhibitor is responsible (b) any damage or injury suffered by the Exhibitor or his servants or agents or by any other person (c) any loss, damage, injury, or cost whatsoever suffered by the Exhibitor by reason of any change in the date, time or place of Exhibition or the abandonment thereof. The Exhibitor shall be liable for and will indemnify and hold harmless National Event Marketing Group Inc., and its affiliates and related companies and their respective directors, officers, employees, and agents from any liability, causes of action, claims, demands, or proceedings whatsoever, whether by common law or statute, arising out of or in any way related to the Exhibitor’s participation at the show and/or Exhibitor’s products and/or services. Exhibitor agrees to provide National Event Marketing Group Inc. with a certificate of insurance for a minimum of $2,000,000.00 General Liability Coverage inclusive of bodily injury and/or property damage for each occurrence. National Event Marketing Group Inc and the owner of the building where the event is being held must be named as additional insured on the certificate of insurance. If National Event Marketing Group Inc. should be prevented from holding the show by any cause beyond its control or if it cannot permit the Exhibitor to occupy its rented space due to circumstances beyond its control including, but not limited to, strike, fire, civil disobedience, inclement weather, lockouts, acts of God, and suppliers, National Event Marketing Group Inc., shall have no further obligation or liability to the Exhibitor. Any contractual agreements made between the Exhibitor and any supplier shall be between those parties, and National Event Marketing Group Inc., shall not be a party thereto nor incur any liability on behalf of anyone in such contractual arrangements. The Exhibitor shall, at its own expense, employ the officially appointed contractors as stated in the show brochure for all electrical work. The Exhibitor shall not interfere with services carried out in respect of the show premises.
SECURITY, SAFETY, FIRE, AND HEALTH
The Exhibitor will assume all responsibility for compliance with local, city, and provincial safety, fire, and health ordinances regarding the installation and the operation of its exhibit. Exhibitors shall be adequately insured for same. National Event Marketing Group Inc. will provide security throughout move-in, show, and take-down hours. Except during show hours and where possible, doors will be locked and guards will be on the premises. Limited access will be provided at other times only to bona fide exhibitors and their authorized representatives. Such admittance will be by badge only. The removal of material from the show floor is prohibited, except where such removal is granted on an application in person to National Event Marketing Group Inc.; Security will permit removal only on presentation of a property pass (Security Release Form) issued by National Event Marketing Group Inc., and signed by both the Exhibitor and Show Management. Invoices must be supplied to the purchaser of any merchandise sold. Invoices must be shown to security prior to the removal of the merchandise from the premises.
GENERAL
All matters and questions not covered by these Terms and Conditions are subject to the decision of National Event Marketing Group Inc.; in addition, National Event Marketing Group Inc. shall have full discretion in the interpretation and enforcement of all terms and conditions contained herein and the authority to make such amendments thereto and such further rules and regulations governing the conduct of the participation in the show as it shall consider necessary for the proper presentation of the show. The exhibitor agrees to abide by all decisions of Show Management and further agrees to cease any activity that the Show Management deems to be a violation of the terms and conditions and to follow the directive of show management.do not infringe or damage any third party. Advertiser agrees to indemnify and hold harmless the publisher from any and all claims and resulting damages, loss, and expenses (including attorney’s fees) arising out of the publication of the advertiser’s material. These claims include, but are not limited to, claims or suits for libel, violation of the right of privacy, plagiarism, and copyright infringement.
CANCELLATION POLICY
Booth space must be canceled in writing 60 days or more before the first show day in order to receive a 100% refund for booth payments less a 10% administration fee. Cancellations received less than 60 before the first show day will receive a 100% credit for the next show. If the event is cancelled due to provincial or federal health restrictions or by circumstances beyond the show producers' control, refunds will not be provided, however, all vendors will be credited for the next available show date.