Exhibitor Guidelines and Conduct

• Payment for your company booth is due upon registration.
• Booths are to be occupied by ONE company only. Maximum two company representatives per booth. If you wish to have more than 2 people representing your company at your booth you will be charged a fee of $150 (Plus GST 5%) for each additional person.

• NO sharing or subletting is allowed. Booth representatives must be employees of the company reserving the booth – subletting space to product representatives is not allowed.

• If your company sells goods or services directly to Manitoba dentists you must provide a Manitoba PST Registration Number.
• All exhibitors must be set-up by 7:00 AM on Friday, April 21st, 2023.

• The exhibit trade show will open on Friday, April 21st, 2023 at 7:30 AM.

• The exhibit trade show area will close on Friday, April 21st, 2023 at 5:00 PM.

• The exhibit trade show will re-open on Saturday, April 22nd, 2023 at 8:00 AM.

• The exhibit trade show will close on Saturday, April 22ndd, 2023 at 2:00 PM.

• No display material, except hand carried, may be moved through the exhibit area after the trade show's opening.
• Please note: Lunches are available for the exhibitors in the tradeshow area. The tradeshow will not be closed during lunch.

• The MDA Exhibit Chair organizes prize draws on behalf of all exhibitors to encourage attendance at the exhibit booths. One draw will take place each day over the lunch hour. If you wish to set up a draw at your own booth we would be happy to announce the winners at the end of each day.

Exhibitor Ingress and Egress

Exhibitors will have access to set up in the trade show area in the 3rd floor from 12 noon (NO EARLY SET UP) until 8:00 PM on Thursday, April 20th, 2023; representatives from the Manitoba Dental Association and Central Display staff will be on hand to assist the ingress.

Dismantling of displays is not permitted until the trade show area is closed at 2:00 PM on Saturday, April 22nd, 2023. Exhibitor egress must be completed by 5:00 PM on Saturday.

Central Display

• Central Display Staff will be on-hand with a help desk on site for any queries you may have.
• Forklift Service- can be made available through Central Display.

Material Handling (shipping and receiving)

All Trade Show Exhibitors are encouraged to use Central Display Material Handling Services for inbound and outbound freight. The RBC CC will not receive shipments in advance of the Thursday, April 21^st move-in date as there is no adequate storage. If you use Central Display Material Handling services you will be best served in the area of ensuring your materials are in your booth on move-in day, storage for your containers during the event, and removal of materials from the show floor at egress, and easy pick up from the Central Display warehouse by your freight carrier.

Storage during the event

If you do not use Central Displays’ inbound material handling service but require storage for your containers during the event, you can order storage service from Central Display Ltd.

On-Site Storage Space

• There will be limited storage space on site for you to store additional promo items.
• Each company must clearly mark your boxes/items and ensure they are stored in an orderly fashion.
• An aisle way must be left open for easy access to items.
• Floorplan location will be indicated on the Trade Show Floorplan.

Cancelation Policy

For any cancellations, please notify Greg Guenther in writing at gguenther@manitobadentist.ca
Cancellations received prior to February 1st, 2023 will receive a 50% refund. Please note there are no refunds for cancellations as of February 1st, 2023.