TERMS AND CONDITIONS

The applicant is fully authorized to commit the Exhibitor and by clicking on the ‘Submit Application’ you are purchasing the selected items and agreeing to the following: if this application is accepted, the Exhibitor agrees to be bound by all terms and conditions of this contract. This is a legally binding contract.

By registering for the CSAE Ottawa-Gatineau Tête-à-Tête 2022, the applicant agrees with the following Terms and Conditions. Acceptance of the Contract by CSAE creates a legally binding document between CSAE and the Exhibitor.

1. In these Terms and Conditions, the following words shall have the following meaning:

1. The term ‘Exhibitor’ means any Company, Organization, Partnership, Firm or individual to whom a table has been allocated during the Exhibitor Roundtables session and who is responsible for appointing employees, servants or agents to coordinate the Exhibitor’s participation. An ‘Exhibitor’ is an applicant that has been accepted for participation in Tête-à-Tête by CSAE. Upon acceptance, the Exhibitor contract shall create a legally binding Contract between CSAE and the Exhibitor.
2. The term ‘Tête-à-Tête’ means CSAE Ottawa-Gatineau Tête-à-Tête 2022.
3. The term ‘Contract’ means the Contract for an Exhibitor Table entered into between CSAE and the Exhibitor, which incorporates these Terms and Conditions.
4. The term ‘CSAE’ shall include all employees, servants and agents of CSAE, organizers of CSAE Ottawa-Gatineau Tête-à-Tête 2022.
5. The term ‘Exhibitor table’ means the contracted virtual table as specified on the exhibit registration form.
6. The term ‘Booth contact’ means any employee, servant or agent appointed by the Exhibitor to coordinate the Exhibitor’s participation at Tête-à-Tête.

2. The Exhibitor shall comply with all rules and regulations of the event and agrees that CSAE’s decision to adopt and enforce any such rule or regulation shall be final and binding.
3. CSAE reserves the right to cancel this Contract and to withhold possession of the table or to expel the Exhibitor there from if the Exhibitor fails to comply with any terms and conditions of this Contract, with those outlined the show rules and regulations, in which case the Exhibitor shall forfeit as liquidated damages all payments made pursuant to this Contract, all without limiting CSAE’s other rights and remedies at law under this Contract as a result of such failure to comply. CSAE shall not be responsible to the Exhibitor for any losses (including consequential losses), costs or expenses which may be brought against or suffered or incurred by the Exhibitor as a result of such cancellation.
4. The Exhibitor shall indemnify and hold CSAE harmless from and against any loss, injury or damages whatsoever suffered by CSAE as a result of the Exhibitor’s failure to comply with the terms and conditions of this contract or as a result of the Exhibitor’s participation in the show including without limitation any claims for loss or theft of property, pilferage, personal injury, or loss of business or profits, whether arising from any act of CSAE, any other Exhibitor, attendees of the show and their respective director, officers, agents and employees. 
5. This Contract may be canceled by the Exhibitor provided a written notice is received by no later than February 6, 2022, in which case all monies paid by the Exhibitors will be refunded less a fee of $500 per registration. If the Exhibitor cancels after February 6, 2022, the Exhibitor will be responsible for the full contract price. No refunds will be issued after February 6, 2022.
6. CSAE has the right to cancel Tête-à-Tête for any reason and shall not be liable for any losses (including consequential losses), costs or expenses which may be brought against or suffered or incurred by the Exhibitor by reason of any such changes or cancellation, other than to refund in full of any amounts paid by the Exhibitor to CSAE. 
7. CSAE reserves the right to alter or change the table assigned to the Exhibitor. CSAE further reserves the right, at its sole discretion to change the date upon which the show is held.
8. The Exhibitor shall not assign this contract or sublet, share or apportion the assigned exhibit table or any part thereof or permit same to be used by any other than the registered organization without the prior written consent of CSAE. Any attempt to do so is null and void and will result in immediate cancellation of this Contract and the forfeiture of any amounts paid by the Exhibitor to CSAE.
9. The receipt of the registration form with or without payment does not automatically constitute acceptance to exhibit. In order to exhibit, the registration form and the payment must be received and processed. Exhibitors that do not submit their payment will not be considered registered until the amount is paid in full. Should Tête-à-Tête be sold out, the Exhibitor whose payment has not been received and processed will be placed on the waitlist.
10. Exhibitor shall appoint a contact person who will be in receipt of all important exhibitor information prior to Tête-à-Tête including but not limited to Exhibitor manual, exhibitor updates, alerts, changes, Lists of Participants and forms. Should the contact person change at any point, it is the responsibility of the Exhibitor to advise CSAE of such change. CSAE is not liable for any losses (direct or consequential), costs or expenses which may be brought against or suffered or incurred by the Exhibitor as a result of failing to report this change of contact.
11. CSAE reserves the right at any time to alter or remove exhibits or any part thereof and to remove Exhibitors or their personnel from the platform if, in CSAE’s opinion, their conduct or presentation is objectionable to CSAE or to other show participants.
12. Exhibitor listing will be published electronically. CSAE does not accept responsibility for any omissions, misquotations or any other errors which may occur in the compilation of the publication.
13. CSAE will take photographs and video and may use any such material for news or promotional purposes whether digital, in print or any other media, including the CSAE website. By participating in Tête-à-Tête, Exhibitor grants CSAE the right to use Exhibitor’s name and photograph/video for such purposes. Exhibitor waives the right to inspect or approve the finished product in any format. In addition, all rights to royalties or other compensation arising or related to use of photographs/video are waived by the Exhibitor.
14. Each Exhibitor is responsible for obtaining all necessary licenses and permits to use any copyrighted material at their table. The Exhibitor shall remain liable for and shall indemnify and hold CSAE and its officers, representatives and employees harmless from all claims, suits, damages liability, expenses and costs, arising from or out of violation or infringement by the Exhibitor, Exhibitor’s representatives, employees of any patent, copyright, trademark or trade secret rights or privileges. In addition, The Society of Composers, Authors and Music Publishers of Canada, (SOCAN) and Re-Sound Music Licensing Company are empowered to administer the process of the legal use of copyrighted music
15. Personal Information Protection and Electronic Documents Act (P.I.P.E.D.A.) Exhibitor hereby extends permission for CSAE to collect, maintain, and use Exhibitor’s information for the purposes of: 

1. Contacting Exhibitor by mail, fax, telephone or e-mail concerning any matter associated with Tête-à-Tête, or future editions
2. Maintaining internal records related to Tête-à-Tête
3. Disclosing of Exhibitor’s information to third parties for:
1. Establishing and processing billing arrangements and payments
2. Providing the information to Official suppliers related to Tête-à-Tête
3. And for any other purpose which may be deemed necessary by CSAE CSAE is committed to protecting Exhibitor’s information from unauthorized use and access while such information is in CSAE’s care. The Exhibitor, upon signing this Contract, acknowledges and consents to the collection, use and disclosure of Exhibitor’s information by the CSAE in accordance with the provisions outlined herein.

16. Any changes additions, alterations, or deletions made to this Contract by any person, organization, company, or corporation, without the express written agreement from CSAE, are prohibited and shall be null and void.