Sponsorship Terms and Conditions

This agreement is between Indigenous Tourism Association of Canada (ITAC) and the applying business/organization/entity.

Definitions

IITC - International Indigenous Tourism Conference

ITAC, Sponsee - Indigenous Tourism Association of Canada

You, Your, Sponsor - refers to the company applying for the specified sponsorship package

Pheedloop - software

Sponsorship Package - the specific package which you are applying to sponsor

1. This Agreement may not be transferred or assigned by the Sponsor without the written permission of ITAC. ITAC may transfer, assign and/or delegate this Agreement or ITAC rights and obligations hereunder to any party, with written consent from the Sponsor.  
2. In addition to the terms set out, or specifically referenced in this Sponsorship Agreement, the Sponsor agrees to comply with all applicable law and regulations.

1. ITAC agrees to provide the Sponsorship Benefits and the Sponsor agrees to pay the Fee and undertake the Sponsor Obligations.
2. ITAC reserves the right, in its sole and absolute discretion, to schedule sponsored speaking slots (if included in your specified package) as best suited to the conference programme.
3. All merchandise, trade fixtures, equipment and property of any kind which may be on the licensed premises or elsewhere in the exhibit facility shall be at the sole risk and hazard of the Sponsor. None of ITAC, the Event Venue or the Event Hotel, nor any of their respective officers, directors, agents, affiliates, employees or other representatives (collectively, the “Indemnified Parties”), shall be liable for damage to or loss of any such property. The Sponsor shall bear all responsibility for insuring any such property.
4. ITAC shall specify, and Sponsors must comply with the specified hours and dates for installing, occupying and dismantling exhibits. All booth personnel must wear appropriate attire. If for any reason ITAC objects to an exhibit or its contents, the exhibit will be subject to removal. ITAC shall be entitled to remove the Sponsor’s exhibit in the event that ITAC reasonably objects to, without limitation, any persons, things, conduct, printed matter or other item.  In the event of such a removal, ITAC will not be liable for refunding any fees paid including, without limitation, rental fees or funds paid for exhibit equipment rental. ITAC reserves the right to adopt any additional rule or regulation, move an exhibit, or take any further action as, in their reasonable opinion, is necessary for the benefit of IITC.
5. The Sponsor shall exhibit its company material only at the Sponsor’s Exhibition Space and may not distribute materials on other surfaces in the Event Venue. Other promotional materials distributed, such as newsletters and information sheets for non affiliated companies, must receive the prior written approval of ITAC before their distribution.
6. Nothing shall be posted on, or tacked, stapled, nailed, screwed or otherwise attached to the columns, walls, floors or other parts of the Event Venue, Event Hotel or any other part of the Event without written permission from ITAC, Event Venue and/or Event Hotel. Packing, unpacking and assembly of exhibits shall be done only in designated areas and in conformity with directions of ITAC. The Sponsor shall not deface, injure or mar in any manner the facilities at the Event Venue, Event Hotel or any other part of IITC. The Sponsor shall not paint or apply any other permanent covering to any of the walls, floors, ceilings or other areas of the facilities, furnishing or fixtures at the Event Venue, Event Hotel or any other part of IITC. 
7. All related functions or events such as hospitality suites and private functions must be approved in advance through ITAC. The Sponsor acknowledges and agrees that no function will be held that conflicts with official IITC events.
8. ITAC shall provide written notice to the Sponsor, in the event it becomes necessary for any reason for ITAC to change the date of IITC. If it is necessary for ITAC to change the date of IITC, the Sponsor shall still be bound by this contract.
9. The Sponsor acknowledges and agrees that ITAC makes no representations or warranties with respect to the number of attendees or demographic nature of such attendance at the Event.
10. ITAC owns and has the right to reproduce any or all of the conference presentations. From time to time photographs, motion pictures and/or video recordings may be made at IITC, which recordings may include images of the Sponsor, its employees, agents, or representatives and related merchandise and displays. The Sponsor shall not hinder, obstruct or interfere in any way with such photography or recordings whether by ITAC or its agents or representatives and hereby consents to ITAC use of such recordings for commercial purposes.  In connection with the provisions of this paragraph the Sponsor hereby grants ITAC a non-exclusive, royalty-free, irrevocable, non-transferable, worldwide license to use the Sponsor’s trademarks, service marks, logos, trade names, copyrighted content, hypertext links, domain names, icons, buttons, banners, graphic files and images solely for promotional purposes of the conference.
11. It is the Sponsor’s sole responsibility to ensure that it is properly insured which should include adequate Personal Accident and Travel insurance prior to attending IITC. As a matter of good order, the Sponsor should also ensure that it has Employer’s Liability and/or Public Liability insurance cover as is most appropriate. 
12. The Sponsor is also responsible for ensuring that it has all necessary up to date travel documentation, including but not limited to visas and other entry permits into any jurisdiction and that it complies with all health formalities and any applicable laws in the jurisdiction that the IITC is being held.
13. The Sponsor agrees to maintain adequate insurance to fully protect the Indemnified Parties and all other sponsors and service contractors from any and all claims arising from Sponsor’s activities including, without limitation, the installation, operation or dismantling of any of Sponsor’s exhibits or displays.
14. The Sponsor shall obtain, at its own expense, adequate insurance against any risk of loss associated with IITC being canceled, postponed, rescheduled or relocated.