Payment: Payment is due in full for applications to be considered for sponsorship level and/or add-ons unless other arrangements have been pre-approved. Some items are limited in number and will be distributed on a first-come-first-served basis. If you choose to cancel your sponsorship, you must notify us in writing at least 90 days prior to the event and we will issue a 50% refund after the conclusion of the event. Refunds are not available after this time. Payment can be issued through the website (subject to small processing fee) or you can contact us to mail us a check.
Tabletop: Tabletop will be selected first by sponsorship tier (platinum, then gold, then silver) and then as first-come-first-served. Tabletop space is for displaying commercial products or services in the tabletop space only and not in other areas of the convention center. The space and associated benefits are not transferrable in any way. Exhibitors may not sell or distribute food, beverages, or products for consumption on the premises. Music may not be played. We reserve the right to remove an exhibitor if the rules herein are not observed or if the exhibitors violate the code of conduct of the conference and/or convention center.
Exhibit Hours: Please see exhibit kit for details.
Accessibility: Exhibitors are solely responsible for ensuring that displays are accessible to persons with disabilities as required by the Americans with Disabilities Act (ADA). If you have species needs, please contact conference management at least 30 days prior to the conference.
Liability and Hold Harmless: The exhibitor acknowledges that Indoor Air conference management, ISIAQ, Indoor Air Institute, the convention center, nor any other involved entity shall be obligated to maintain property, liability, or business interruption insurance covering the exhibitors. The exhibitor agrees to hold Indoor Air conference management, ISIAQ, Indoor Air Institute, the convention center, and any other involved entity and affiliates harmless for any loss, theft, damage of other harm that may occur for any cause whatsoever as a result of participation at the Indoor Air 2024 conference. These entities and any of the paid or volunteer employees of these groups will not, under any condition or circumstances, be responsible for any loss sustained by any exhibitor, or any other person by reason of fire, theft, water, injuries, act of God, or for any actions whatsoever. The conference management will use necessary reasonable care for prevention of any losses, personal or material. Each exhibitor agrees that it shall assume sole responsibility for any damages to property or injuries to person and shall indemnify, defend, and hold harmless the Indoor Air conference management, ISIAQ, Indoor Air Institute, the Convention Center, and any of the paid or volunteer employees of these groups for any and all alleged claims and liabilities which might ensue from any cause whatsoever, including any actions of any kind generally and specifically, personal injuries to any exhibitors, officers, staff members, employees, agents, representatives, attendees, and guests. It is understood that all fees, costs, and expenses incurred by an exhibitor as a result of legal action shall be the sole responsibility of the exhibitor, and reimbursement shall not be sought against the Indoor Air conference management, ISIAQ, Indoor Air Institute, the Convention Center, and any of the paid or volunteer employees of these groups. Exhibitors shall carry their own insurance. All matters not expressly addressed in this document are subject to review and resolution by conference management.
Sponsorship and Sponsor Material Acceptance: The conference president reserves the right to decline or prohibit any sponsorship that in their judgment is out of keeping with the character of ISIAQ, Indoor Air conference, series, and the Indoor Air Institute. All must be in compliance with the ISIAQ code of ethics. This is all inclusive to persons, things, printed materials, messages, products, services, and conduct.
Events and Give-Aways: Sponsors must contact the conference president if they intend to hold an event or give¬aways during the week of the conference, (either invitation only or open to all attendees).
Chemical Display and Usage: Any chemical brought onto the Convention Center property must be accompanied by a Material Safely Data Sheet (MSDS) as required by Federal and State Occupational Safety Hazard Administration regulationsand Environmental Protection Agency guidelines. No hazardous chemical (as defined by Federal and State Occupational Safety Hazard Administration regulationsand Environmental Protection Agency guidelines) may be brought onto the property for usage/display purposes.
Shipping: Shipping items must be coordinated with the convention center via the exhibitor kit and may incur a fee.
Security: Security services will be provided at designated times. However, this does not guarantee exhibitors against loss or theft.
Wi-Fi: The convention may charge exhibitors a fee for Wi-Fi use. Please contact the convention center or conference president for details.
Insurance: Indoor Air 2024 and its affiliates are not required to maintain property, liability, or business interruption insurance covering exhibitors. Exhibitors must obtain an insurance certificate at their own expense to cover liability, fire, and theft and send the certificate to indoorair2024(g)gmail.com by May 1. 2024.
Rights: The Sponsor grants INDOOR AIR 2024 the right to use the Sponsor’s trade names, trademarks, company descriptions and logo designs, using the Sponsor’s trademark usage guidelines, solely for the promotion and marketing materials for the INDOOR AIR 2024 conference. Sponsor agrees to provide the following to INDOOR AIR 2024 for use in promotion and marketing for the Indoor Air 2024 conference which will be held in Honolulu, Hawaii:Print-ready, high-resolution (300DPI) logo file — either PDF or JPG file is preferred.
Trademarks and Usage: INDOOR AIR 2024 Logo: INDOOR AIR 2024 claims all trademark rights to its logo. The INDOOR AIR 2024 logo, as well as any logo related to the Indoor Air 2024 conference, may only be used with written permission of INDOOR AIR 2024.
Registrations: The Sponsor reserves the right to assign complimentary registration(s) to whomever it chooses.
Cancellation of In-Person Event: In the unlikely event that the conference moves to a virtual format, we would convert to virtual sponsorship and refund 25% of the cost of your sponsor level after the conclusion of the event. Add-on refunds would be determined on a case-by-case basis. The sponsor agrees that any losses or damages which it may suffer as a consequence thereof are solely its responsibility and not that of Indoor Air 2024, or its affiliates. Please contact the conference president for additional information.
Changes: If the nature of the sponsorship changes, INDOOR AIR 2024 will notify the Sponsor in writing. INDOOR AIR 2024 has no liability or responsibility to the Sponsor beyond the scope of this agreement.
Indemnification: Sponsor agrees to indemnify and hold harmless INDOOR AIR 2024, and its affiliates.
Length of Agreement: This agreement will be valid for the duration of the conference promotion from submission of this agreement.