Exhibitor Application
CAM Conference - Ottawa 2023
Exhibitor Application
Submitting your exhibitor application is a quick process, and you can edit your details at any time via the exhibitor portal which you will be granted upon successfully submitting your application. Your exhibitor profile will be instantly available in the event application, website, and other external systems, and will sync with any future changes you make.
CAM Conference - Ottawa 2023 Terms & Conditions
Electricity
Your booth does not include electricity. To arrange for electricity at your booth, please coordinate directly with:
Ken Parsons
Director of Event Technology at the Delta Ottawa.
Encore
ken.parsons@encoreglobal.com
O +1-613-237-3600 Ext. 6305 | M +1-613-229-6681
There is a charge of $77 per booth for power, including setup and dismantle. There is an additional charge of $20 for each additional day, per booth. The hotel admin team will reach out to the exhibitors directly with a link to pay via credit card or via wire transfer. Payment to be made before start date.
Internet
Wifi will be available for all exhibitors. If you require hardwire internet, please coordinate directly with:
Ken Parsons
Director of Event Technology at the Delta Ottawa.
Encore
ken.parsons@encoreglobal.com
O +1-613-237-3600 Ext. 6305 | M +1-613-229-6681
There is a charge of $450 per connection per day. There is a limited supply of additional hardware (including monitors, cables etc). Please coordinate directly with the hotel.
Sponsorship Policy
CAM has implemented sponsorship guidelines to ensure that partner relationships promote the mission and vision of our organization. To partner with us for Knovember 2022, we ask that you confirm compliance with the following: (1) Organization is compliant with the World Health Organization’s International Code of Marketing of Breast-milk Substitutes (WHO Code). Applies only to companies with possible exposure; (2) Companies that infringe on sexual or reproductive health and rights will not be considered; (3) Companies that are not inclusive or that discriminate based on sexual identity, race or religion will not be considered; (4) Companies that are materially involved in the production or distribution of the following products will not be considered: tobacco, alcohol, weapons and firearms.
Registration Policy
The Conference is not open to the public; therefore no one is admitted to the 2023 Conference and Exhibit without proper identification obtained only by registering. Companies purchasing exhibit space will receive one complimentary badge ID (dependent on partnership level). Exhibit representatives and partners are expected to pay $200 per person for each additional representative. It is essential that exhibitors preregister their representatives who will be staffing their tables to avoid on-site delays and to ensure that exhibitor badges are prepared beforehand. Exhibit personnel are required to wear their identification badge at all times. Please note that these are not transferable.
Cancellation and No Show Policies
Notification of cancellation received by June 30th, 2023 will be refunded minus a $75.00 administrative fee. Notification of cancellation received from July 1st to August 1st, 203 will be refunded at 50%. There will be no refunds after August 2nd, 2023. Any no-show will result in a forfeiture of the registration fees.
Contract for Space
The signed application for space and subsequent notice of space assignment constitute a contract between the Exhibitor/Industry Partner and the 2023 Annual Conference and Exhibit. The CAM Annual Conference and Exhibit may, at its discretion, accept or reject any application for space, and reserves the right to relocate or reassign exhibit spaces at any time for the overall benefit of the conference.
Exhibit Space Assignment
The 2023 Conference and Exhibit will assign table spaces based on the Partner Level and/ or received date of payment and in coordination with each request from exhibiting companies. Priority table allocation is given to Presenting, Leadership, Supporting Partners, and Partners.
Damages
Damage to the facility caused by the exhibitor, their employee or agent is the sole responsibility of the exhibitor.
Privacy Policy
The Canadian Association of Midwives (CAM/ACSF) values the privacy of our members and those who visit our website. We are committed to protecting the privacy, confidentiality, accuracy and security of personal information that we collect, use, retain and disclose in the course of carrying out our activities and providing services. Using the principle of what a reasonable person would consider appropriate in the circumstances, CAM/ACSF recognizes the importance of keeping personal information confidential using reasonable safeguards and limited to that which is necessary for the purpose for which it is collected. Names, addresses and other personal information held by CAM will not be given to individuals, organizations or corporations outside CAM at any time for any reason except with consent of the individual member or as required by law or allowed under the Federal Personal Information Protection and Electronic documents Act (PIPEDA). CAM will be recording or photographing the events that are part of the 2023 CAM Conference. By virtue of your attendance, you agree to the use of your likeness by CAM at their sole discretion. By registering you will receive emails related to these events. You may unsubscribe at anytime, but please note you will no longer receive any emails related to the conference.
Your booth does not include electricity. To arrange for electricity at your booth, please coordinate directly with:
Ken Parsons
Director of Event Technology at the Delta Ottawa.
Encore
ken.parsons@encoreglobal.com
O +1-613-237-3600 Ext. 6305 | M +1-613-229-6681
There is a charge of $77 per booth for power, including setup and dismantle. There is an additional charge of $20 for each additional day, per booth. The hotel admin team will reach out to the exhibitors directly with a link to pay via credit card or via wire transfer. Payment to be made before start date.
Internet
Wifi will be available for all exhibitors. If you require hardwire internet, please coordinate directly with:
Ken Parsons
Director of Event Technology at the Delta Ottawa.
Encore
ken.parsons@encoreglobal.com
O +1-613-237-3600 Ext. 6305 | M +1-613-229-6681
There is a charge of $450 per connection per day. There is a limited supply of additional hardware (including monitors, cables etc). Please coordinate directly with the hotel.
Sponsorship Policy
CAM has implemented sponsorship guidelines to ensure that partner relationships promote the mission and vision of our organization. To partner with us for Knovember 2022, we ask that you confirm compliance with the following: (1) Organization is compliant with the World Health Organization’s International Code of Marketing of Breast-milk Substitutes (WHO Code). Applies only to companies with possible exposure; (2) Companies that infringe on sexual or reproductive health and rights will not be considered; (3) Companies that are not inclusive or that discriminate based on sexual identity, race or religion will not be considered; (4) Companies that are materially involved in the production or distribution of the following products will not be considered: tobacco, alcohol, weapons and firearms.
Registration Policy
The Conference is not open to the public; therefore no one is admitted to the 2023 Conference and Exhibit without proper identification obtained only by registering. Companies purchasing exhibit space will receive one complimentary badge ID (dependent on partnership level). Exhibit representatives and partners are expected to pay $200 per person for each additional representative. It is essential that exhibitors preregister their representatives who will be staffing their tables to avoid on-site delays and to ensure that exhibitor badges are prepared beforehand. Exhibit personnel are required to wear their identification badge at all times. Please note that these are not transferable.
Cancellation and No Show Policies
Notification of cancellation received by June 30th, 2023 will be refunded minus a $75.00 administrative fee. Notification of cancellation received from July 1st to August 1st, 203 will be refunded at 50%. There will be no refunds after August 2nd, 2023. Any no-show will result in a forfeiture of the registration fees.
Contract for Space
The signed application for space and subsequent notice of space assignment constitute a contract between the Exhibitor/Industry Partner and the 2023 Annual Conference and Exhibit. The CAM Annual Conference and Exhibit may, at its discretion, accept or reject any application for space, and reserves the right to relocate or reassign exhibit spaces at any time for the overall benefit of the conference.
Exhibit Space Assignment
The 2023 Conference and Exhibit will assign table spaces based on the Partner Level and/ or received date of payment and in coordination with each request from exhibiting companies. Priority table allocation is given to Presenting, Leadership, Supporting Partners, and Partners.
Damages
Damage to the facility caused by the exhibitor, their employee or agent is the sole responsibility of the exhibitor.
Privacy Policy
The Canadian Association of Midwives (CAM/ACSF) values the privacy of our members and those who visit our website. We are committed to protecting the privacy, confidentiality, accuracy and security of personal information that we collect, use, retain and disclose in the course of carrying out our activities and providing services. Using the principle of what a reasonable person would consider appropriate in the circumstances, CAM/ACSF recognizes the importance of keeping personal information confidential using reasonable safeguards and limited to that which is necessary for the purpose for which it is collected. Names, addresses and other personal information held by CAM will not be given to individuals, organizations or corporations outside CAM at any time for any reason except with consent of the individual member or as required by law or allowed under the Federal Personal Information Protection and Electronic documents Act (PIPEDA). CAM will be recording or photographing the events that are part of the 2023 CAM Conference. By virtue of your attendance, you agree to the use of your likeness by CAM at their sole discretion. By registering you will receive emails related to these events. You may unsubscribe at anytime, but please note you will no longer receive any emails related to the conference.
